SWING PDF Converter
IBM Notes Export to PDF
Export IBM Lotus Notes emails, documents and databases to PDF + XML
SWING PDF Converter將 IBM Lotus Notes 電子郵件、文檔和資料庫匯出為 PDF_XML。該工具向 IBM Notes/Domino 引入了大大簡化的電子郵件和文檔匯出和存檔功能。它將 PDF 圖示添加到 Lotus Notes 工具列,允許使用者轉換一個或多個 Notes 電子郵件或文檔。Domino 管理員可以存檔整個資料庫或特定視圖/資料夾,而無需使用者干預。LotusScript API 是為應用程式開發人員提供的。
對於企業用戶
- PDF icon in the Lotus Notes toolbar
- Converts Notes emails and documents into PDF (no additional software nor programming required)
- Exports multiple Lotus Notes emails or documents at once (as a single PDF file or as separate files)
- Archiving emails related to a client, project, case etc.
- Exports categories, folders, and document levels, preserving their structure
- Not allowed to install on server? Install it locally.
對於Domino管理員
- Centralized deployment and configuration
- Exports categories, folders, and document levels, preserving their structure
- Archiving jobs: run across multiple databases, without user interaction, scheduled or on-demand
- Supports PDF/A – ISO standard for long-term archiving
- Exports metadata obtained from Notes fields and formulas
- For completely browsable archives or SharePoint migration, check out Seascape for Notes
對於Domino開發人員
- Use LotusScript API
- Run the code either on the Notes client or on the server, on-demand or scheduled
- Does not require a separate installation. Just include it into your apps.
- Create personalized PDF documents from any content
- Format your documents using alternate page layouts, if needed
- Produce print-quality output from Domino web applications
Lotus Notes 轉換器:從 Notes 用戶端保存文檔
Lotus Notes 終於為其工具列提供了 PDF 圖示。無論您是需要一個包含其所有附件的單個 Notes 文檔進行轉換,還是想要選擇多個文檔並將其轉換為複合 PDF 或一系列 PDF - 現在只需按一下一下即可!
匯出Lotus Notes電子郵件
任何 Lotus Notes 電子郵件或文件組合(例如,與專案相關或與案例相關的電子郵件/文檔)都可以匯出到單個 PDF(或 PDF/A)文件中,或合併到 PDF 文件夾中,或保存為緊湊、可搜索的 PDF 包.
Lotus Notes 資料庫(應用程式或郵箱)的批量存檔
Domino 管理員可能需要跨多個資料庫存檔整個資料庫或特定視圖/資料夾,而無需使用者干預。
例如,在應用程式停用之前,需要將舊版 Lotus Notes 應用程式中的所有資料存檔到單獨的 PDF 檔中以供將來參考。或者,可以將存檔作業配置為跨使用者郵箱從特定資料夾提取電子郵件。存檔作業在伺服器上運行,可以按需計畫或執行。
Sharing
Whether you need a single Notes document to be converted, or you want to select multiple documents and convert them into PDF format,just hit our PDF toolbar icon.
SWING PDF Converter exports your documents to individual PDF files, a compound PDF file or a PDF package.
The PDF files preserve numerous types of Notes-specific content such as the Notes view/ folder structure, attachments,metadata, parent-child relationships, document links and more
Archiving
Make your email/document records independent of email servers.
With SWING PDF Converter, you can archive any collection of emails or documents (e.g. project-related or case-related emails/documents)into either individual PDF files or a compact, searchable PDF Package.
Administrators can also use SWING PDF Converter to set up archiving jobs for automated export of emails and documents, performed on demand or on schedule, without user intervention
Web printing
The WYSIWYG paradigm is broken on the web.
If you optimize your XPages for interactive data entry on the web, you may still want to design a document layout for printing, using the familiar Domino Designer.
How do you print these documents without the Notes client, though?
Simply invoke a SWING PDF Converter function. This method is perfect for creating Letters, Faxes,
Certificates and other documents as shareable PDFs, directly from your applications.
With SWING PDF Converter you can:
- Archive Notes emails and documents related to a specific project or customer in PDF, or send the created archive to your customer
- Store Notes emails and documents in ECM or DMS systems, such as SharePoint, Documentum, FileNet, Alfresco etc.
- Export Notes emails to PDF to reduce mailbox size or as part of a Notes migration project Build custom solutions to provide for more specific requirements using the well documented LotusScript or Java API
Why is SWING PDF Converter unique?
- Delivered as a standard NSF database; no other installations required. Can run both on server and locally.
- Uses a custom-built low-level renderer, for producing best quality PDF rendering of Notes content
- PDF conversion options displayed dynamically based on your current Notes context
- Server-based archiving jobs direct the PDF output to a file system or to an ECM/DMS system (e.g. SharePoint)
- Offers flexible licensing options to suit all needs,whether for personal use or enterprise-level projects
Export to PDF
SWING PDF Converter creates different types of PDF files including individual PDF files (i.e. one PDF file for each document or email),
compound PDF files (with a bookmarks navigation view) and PDF packages (portfolios).
PDF toolbar icon in Notes
The toolbar icon is used to initiate the conversion process and provide the end-user with an easy-to-use dialog to select the appropriate conversion settings.
Distributed installation
Enabling multiple users to use the PDF toolbar icon is as easy as sending special installation emails from the SWING PDF Converter administration menu. The users will just have to click on an installation hotspot provided in the email and the toolbar icon will be installed.
Automated archiving
Using server-based automated archiving, you can export multiple databases or mailboxes to PDFwithout user intervention.
Just select the databases to be processed,select where the PDF files will be saved (e.g. a network folder or anECM/DMS system) and choosewhether to run the job once or in periodic intervals.
Developer’s API To deploy SWING PDF Converter in your Notes application, copy the product’s libraries into your Notes application and write code to call ourfunctions.
SWING PDF Converter comes with both LotusScript and Java API.
Developer’s API
To deploy SWING PDF Converter in your Notes application, copy the product’s libraries into your Notes application and write code to call our functions.
SWING PDF Converter comes with both LotusScript and Java API.
PDF/A support
SWING PDF Converter creates PDF files that are compliant with the PDF/A-1b, PDF/A-2b and PDF/A-3b standards, used for long-term document archiving.
Attachment processing
The Notes attachments can be embedded in the PDF in their native formats, converted to PDF (and attached/appended to the main PDF document) or exported to the hard drive.
Clickable attachment icons and Notes document links (doclinks)
If you prefer to embed Notes attachment in the PDF file in their native formats, you will be able to open those attachments later by doubleclicking the attachment icons (just asyou would in Notes).
The Notes document links are also saved as hyperlinks between different PDF files.
Metadata export
SWING PDF Converter exports Notes document metadata to PDF as Field name -> Value key pairs. The metadata can be embedded in the PDF, exported to XML or mapped directly to ECM/DMS system properties (where it can be used to sort and classify documents in different ways). It is also possible to export custom (computed) metadata.
Automatic resizing
Over-sized tables or images will be automatically resized to fit the PDF page. If needed, you can also have your images automatically compressed, thus reducing the size of your PDF files.
Saving Notes views, folders, and parent-child relationships
SWING PDF Converter can replicate the structure of your Notes view or Notes folders by creating a corresponding bookmarks view in a in a compound PDF file. It can also create a folder structure on your hard disk (resembling the original Notes view or folder structure) which is then populated with corresponding PDF files
Folder-based classification of email records
During conversions, SWING PDF Converter can create folders on your file system dynamically using custom Notes formulas. In this way you can have your PDF files automatically classified in folders based on your criteria.
Conversion and error logs
The conversion and error logs provide detailed reports on your various conversions jobs. In case of any errors, it is easy to locate the documents which failed to convert so they can be processed again
Other features include:
Custom naming rules for thecreated PDF files
PDF header/footer support
Support for int’l character sets
Support for CMIS standard
OLE support
PDF encryption
Rendering HTML content
Processing of ZIP attachments
Rendering in-line images
Rendering protected content(e.g. sections, paragraphs etc.)
Running post-processing tasks on generated PDF files
Feature | Personal | Workgroup | Server | Enterprise |
Notes applications or email databases | Unlimited | Unlimited | Unlimited | Unlimited |
Max. documents/emails per day (For unlimited docs per day check out Seascape for Notes.) |
3000 | 3000 | 5000 | 10000 |
PDF Converter icon in the Notes toolbar | ✓ | ✓ | ✓ | ✓ |
Converts selected documents/emails | ✓ | ✓ | ✓ | ✓ |
Preserves file attachments and document links | ✓ | ✓ | ✓ | ✓ |
Converts both Notes and HTML content | ✓ | ✓ | ✓ | ✓ |
Save to individual files, booklets or packages | ✓ | ✓ | ✓ | ✓ |
Parent/child structure, categories, folders | ✓ | ✓ | ✓ | ✓ |
Custom forms for alternate page layouts | ✓ | ✓ | ✓ | ✓ |
Smart “fit-to-page” rendering | ✓ | ✓ | ✓ | ✓ |
Exports Notes fields to PDF metadata | ✓ | ✓ | ✓ | ✓ |
Extracts files from ZIP attachments | ✓ | ✓ | ✓ | ✓ |
OLE objects as file attachments to PDF | ✓ | ✓ | ✓ | ✓ |
Conversion of attachments (client-based) | ✓ | ✓ | ✓ | ✓ |
Notes application, not a printer driver | ✓ | ✓ | ✓ | ✓ |
LotusScript API | ✓ | ✓ | ✓ | ✓ |
Centralized configuration | ✓ | ✓ | ✓ | |
Easy deployment of the toolbar icon | ✓ | ✓ | ✓ | |
Server agents | ✓ | ✓ | ||
Web applications | ✓ | ✓ | ||
Conversion of attachments (server-based) | ✓ | ✓ | ||
Unlimited users per server | ✓ | ✓ | ||
Automated conversion jobs | ✓ | |||
PDF/A | ✓ | |||
Watch folders | ✓ | |||
Archiving for iNotes users | ✓ | |||
Folder-based classification of email records | ✓ | |||
Export Notes fields to sidecar XML files | ✓ |
Which Lotus Notes versions are supported?
If the PDF conversion takes place on the client side:
- Microsoft Windows, HCL Notes 10 or higher, IBM Notes 9, or IBM Lotus Notes 8, 7, 6.5.4
If the PDF conversion takes place on the server side:
- Server Edition: HCL Domino 10 or higher, IBM Domino 9, or IBM Lotus Domino 8 or 7
- Enterprise Edition: HCL Domino 10 or higher, IBM Domino 9, or IBM Lotus Domino 8.5
- All Domino supported platforms
For file attachment conversion to PDF:
- Client-based: SWING PDF Converter uses Office automation to convert file attachments to PDF. This feature requires one of the following Office packages: Microsoft Office, Apache OpenOffice, LibreOffice, IBM Lotus Symphony.
- Server-based: SWING PDF Converter uses OpenOffice to convert file attachments to PDF. OpenOffice needs to be installed on the same server where SWING PDF Converter will be running. IBM Lotus Domino 8 or newer is required.
- Office applications are not required for standard conversions, i.e. if you are only converting documents/emails to PDF, and embedding attachments in their native format.